Sales Admin

Our company is seeking a proactive and detail-oriented Administrative Executive to support the daily administrative and operational needs of the company. This role will be responsible for sales administration, procurement processes, and general office management to ensure efficient operations and support across departments.

JOB DUTIES & RESPONSIBILITIES

SALES ADMINISTRATION

• Manage customer contracts, ensuring all documentation is accurate, complete, and filed appropriately.
• Coordinate with BD and Finance teams to monitor customer payments, issue invoices, and follow up on outstanding receivables.
• Maintain and update customer records, including contracts, payment terms, contact details, and project status.
• Support the BD team with administrative tasks such as preparing proposals, quotations, and sales reports.

PROCUREMENT

• Handle vendor onboarding and maintain up-to-date records of supplier contracts and agreements.
• Coordinate with internal departments to process procurement requests, ensuring compliance with company policies.
• Track and manage vendor payments, ensuring timely and accurate disbursements.
• Liaise with vendors and suppliers to resolve issues related to invoices, deliveries, or services.

JOB REQUIREMENT & QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, or related fields.
• At least 1 year of experience in administrative roles; experience in sales or procurement support is a plus.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint);
• Ability to handle confidential information with integrity.

HOW TO APPLY

Please submit your resume and cover letter to hr@the-outbox.com

We look forward to welcoming you to our team!